Newsroom
About the Fund
POP Fund
The Polish Organizations Pooled Fund (POP Fund) was launched in October 2023. From the beginning, our mission has been to swiftly assist those in greatest need: Ukrainian refugees, their host communities, and individuals affected by floods in southern Poland. To achieve this, we collaborate with local organizations across the country, as they best understand their communities’ needs.
The Fund works very simply. We conduct open grant competitions where eligible organizations submit proposals for aid-focused projects. Independent experts then review these submissions and select those that most effectively address urgent needs. Finally, a Steering Committee determines the allocation of funds. The entire process is transparent and designed to ensure that assistance reaches the right places promptly.
Up to now, we’ve completed four rounds of the POP Fund, supporting 79 projects from organizations throughout Poland—from small towns to major cities.
Our current focus is on empowering smaller, deeply committed NGOs to enhance their capacity to respond to challenges such as conflicts and natural disasters. Under the Civil Protection and Civil Defense Act of December 5, 2024 (effective January 1, 2025), NGOs can attain the status of “civil protection entities” and collaborate with local governments in rescue and aid operations.
Through the POP Fund, we assist organizations in preparing for this role by providing grants for equipment, training, and logistical support.
Stay informed about upcoming grant competition dates by following our social media channels.
Documents to download
- Regulamin 3 edycji konkursu grantowego POP Fund
- Zał. 1 - Instrukcje dot. przygotowania budżetu
- Zał. 2 - Standardowe wskaźniki monitorowania
- Zał. 3 - Klauzula informacyjna dot. przetwarzania danych osobowych
- Zał. 4 - Wzór umowy grantowej (wraz z załącznikami)
- Zał. 5 - Wzór wniosku grantowego – formularz aplikacyjny
- Instrukcja tworzenia konta w Witkac
Donors
Q&A
A Pooled Fund is a modality with an established track record in other humanitarian crises, where contributions of several donors are used to finance programs submitted through open calls for proposals. The unique feature of the POP Fund is that it would be predominantly funded by private and corporate donors.
Day-to-day management of the Fund will rest with PCPM’s fund management unit, while key decisions will be made by the Steering Committee consisting of representatives of non-governmental organizations, the largest donors of the Fund, representatives of the Polish government and local authorities and UN agencies (as an observer).
To the POP Fund can apply registerred in Poland: foundations, associations, public benefit organizations, rural housewives clubs, volunteer fire brigades and parishes (regardless of religion).
For detailed information, please read the statue.
The Steering Comitee will make key decisions regarding the activities and the use of POP Fund funds. The Steering Committee consists of 5 to 10 voting members and non-voting members and observers. Composition of the Steering Committee. Organizations represented by Members of the Steering Committee are excluded from applying to the Fund.
The Steering Committee which makes key decisions regarding the POP Fund activities and funds allocation, meets at least twice a year to establish the rules of competitions – calls for projects and is responsible in particular, for:
- determining, the thematic and geographical priorities for individual competitions – calls for projects
- approval of the results of project calls
The PCPM Foundation is the coordinator of the POP Fund. Day-to-day management of the Fund rest with PCPM’s fund management unit, consisting of employees with valuable experience in providing humanitarian aid and managing similar projects.
Our main responsibilities include:
- Raising funds with the support of other entities
- Supporting Steering Committee meetings
- Announcing the call for applications
- Coordination of the application evaluation process
- Signing contracts, paying subsidy tranches and settling subsidies
- Media support
- Taking care of good relations and efficient communication with donors and the government
Contact
Contact details
HEADQUARTERS
ul. Pustułeczki 23
02-811 Warsaw
Email: [email protected]
Applying organizations: [email protected]
Additional information also by phone: +48 453 524 824, available on business days from 10:00 – 4:00 pm. The phone line is available exclusively as a hotline during the grant competition.
NIP: 525-14-41-253
REGON: 010849302
KRS: 0000136833
Polish Center for International Aid Foundation
We are an independent, non-governmental humanitarian organization founded in 2006 by Dr. Wojciech Wilk – the humanitarian and development expert and the founder of the POP Fund.
We are the only organization in Poland with experience both as a recipient and co-founder of pooled funds used for emergency response.
Our team includes country specialists, doctors, logisticians, accountants, paramedics, and coordinators. Together, we form an organization dedicated to responding to sudden crises and providing long-term support that helps people rebuild their lives and safety.
Learn more about us and the POP Fund! – Watch video
